We are beginning our search for next year's Woodmoor PTSA Leaders!Woodmoor PTSA Executive Committee (Elected Officers)
Job Descriptions::
President: Responsible for the overall management of the PTSA
- Plan and lead monthly Board of Directors and General Membership meetings.
- Lead the PTSA toward the specific goals approved by the membership.
- Understand the objectives of the PTSA, Washington State PTA Bylaws, and local unit standing rules.
- Be aware of and utilize resources from Northshore PTSA Council, WA State PTA, and National PTA.
- Sign all binding agreements on behalf of the PTSA.
- Attend and vote as a delegate at Northshore PTSA Council meetings or send a delegate in his/her place.
- Attend monthly PTSA/Principal meetings.
- Be aware of key dates, deadlines, and priorities for the school and PTSA.
- Ensure that all committees have a Chair or co-Chairs and understand their responsibilities.
- Work with the Treasurer to ensure that the PTSA money is accounted for properly.
- Work with the Budget Committee to establish the budget for the year.
- Make appointments to positions and committees as designated in the Standing Rules with approval of the Executive Committee.
- Disseminate and communicate all information received pertinent to PTSA programs.
- Serve as an ex-officio member of all committees except nominating committee.
- Maintain a copy of the PTSA’s legal documents in the Legal Documents Binder
- Review and update standing rules as needed.
- Work with the current and incoming Board of Directors to create a PTSA event schedule for the following year.
- Complete approved PTA training, as required.
- Find speakers for Membership meetings.
Treasurer: Responsible for the financial operations of the PTSA
- Attend monthly Board of Directors and General Membership meetings.
- Perform bookkeeping activities and maintain accurate accounts with accounting software designated by the PTSA, i.e. Money Minder.
- Prepare a monthly reconciliation of the checking account.
- Receive and issue receipts for all PTSA funds.
- Handle all deposits and disbursements of PTSA funds promptly.
- Manage accounts payable from July 1st to June 30th according to the approved budget.
- Renew and pay for insurance.
- Prepare and present monthly financial reports at the PTSA Board and General Membership meetings.
- Should be present at all other fundraisers or arrange in advance for proper accounting of funds.
- Serves as chairperson of the budget committee; lead new budget process in spring for the following year.
- Oversee financial review processes in February and early July.
- Ensure that tax returns and other federal and state compliance forms are accurately and timely filed.
- Maintain one copy of the PTSA Legal Documents notebook.
- Pay all state corporation fees (i.e, Charitable Solicitations, and Incorporation Annual Report).
- Maintain charity registrations with third parties as needed.
- Complete approved PTA training, as required.
- The Treasurer oversees the following committees:
- Budget committee
- Financial Review committee
Secretary: Responsible for recordkeeping and ensuring that PTSA is operating in accordance with PTSA bylaws
- Attend monthly Board of Directors and General Membership meetings. Maintain the Secretary notebook.
- Keep accurate minutes of all meetings.
- If unable to attend a meeting, arrange backup to act as Secretary to present minutes from previous meeting and take minutes of current meeting.
- Provide the minutes (both draft and approved).
- Record attendance and determine existence of quorum at all PTSA meetings.
- Assist in maintaining the Legal Documents notebooks. Legal document notebooks are held by the Treasurer & President.
- By June 30 of the current school year, ensure that all copies of the Legal Documents notebooks are in order and ready to transfer to the new officers.
- Complete approved PTA training, as required.
- The Secretary oversees the following:
- Standards of Affiliation
VP of Enrichment Programs: Responsible for planning, coordinating, and overseeing after school activities for Woodmoor students
- Attend monthly Board of Directors and General Membership meetings.
- Manage and approve all PTSA after school enrichment programs. Contact vendors, negotiate pricing and scholarship opportunities.
- Verify vendor insurance, ensuring that Northshore School District is listed as additional insured.
- Work with the Executive Committee to establish well-balanced PTSA enrichment programs offerings prior to the start of the school year.
- Recruit and coordinate parent volunteers for after school enrichment programs.
- complete building use request forms to reserve school space for PTSA events/classes/programs.
- Coordinate with and approve vendor registration materials and distribute to students for all after school enrichment offerings.
- Present a brief update of after school enrichment and provide information regarding upcoming offerings at Board and Membership meetings.
- Complete approved PTA training, as required.
- The VP of Programs oversees the following:
- After school enrichment programs
VP of Membership: Responsible for encouraging PTSA membership and maintaining the membership database
- Encourage Woodmoor parents and staff to join the PTSA by raising awareness of the benefits of PTSA membership.
- Track and keep accurate records of PTSA membership.
- Attend Board of Directors and General Membership meetings or provide a written report to the President.
- Maintain the Membership notebook.
- Provide refreshments for General Membership meetings.
- Create and execute membership campaign designed to accomplish membership goals.
- Enter all members into the State PTA database.
- Work with the treasurer to ensure dues collected match the number of members recorded.
- Ensure that fees are remitted to the PTSA Council.
- Provide membership roster at all General Membership meetings.
- Complete approved PTA training, as required.
VP Fundraising – Responsible for raising funds needed to sustain the annual operating budget.
- Manage all fundraising activities for the PTSA including Fall Fundraiser, Dolphin Dash Fun Run, Dine Out Nights and other community partnerships.
- Research and evaluate new fundraising opportunities.
- Manage fundraising event expenses within allotted budget.
- Order and organize supplies and materials prior to fundraising events.
- Advertise fundraising events with flyers, posters, and announcements for inclusion in the PTSA newsletter.
- Identify and contact vendors as needed for fundraising events.
- Recruit and manage volunteers for set up, clean up and staffing during fundraising events.
- Publish fundraising results to the school community.
- Attend monthly Board of Directors and General Membership meetings.
- Complete approved PTA Training, as required.
Woodmoor PTSA Board of Directors Job Descriptions::
Special Education Representative (and Co-Special Education Representative)
- Acts as a representative to school administrators, PTSA, special education teachers and resource specialists at our school site. Works with the PTSA to insure we are inclusive.
- Acts as a specialist for our PTSA communication and outreach to families of students with learning challenges and special needs, including historically underrepresented students.
- Shares with the PTSA their perspective of special education students, or on district/state issues that impact our students with special challenges.
The representative should have a good working knowledge of district and community resources and be able to provide introductions to key personnel at Woodmoor, at the district level, and community partners as needed for our PTSA and the parents we serve. (i.e., telling parents about IEP training, Parents Helping Parents, and pertinent discussion groups)
Natural Leader Representative
- Acts as a representative for our Natural Leaders group at Woodmoor.
- Shares with the PTSA their perspective of the needs of our diverse community and helps PTSA to ensure we are creating events that families want.
Natural Leaders are multi-cultural parents and family members that serve as a bridge between families, community, and school. Natural Leaders represent the diversity of their school communities, honoring their experiences and working to ensure more equity and access for all students.
P.A.C.E Liaison
Acts as the liaison between PTSA and the P.A.C.E choice program at Woodmoor.
Assists P.A.C.E. and PTSA to co-sponsor events at Woodmoor for all students.
Shares information between the two programs that may be pertinent and helpful to ensure the successes of both groups at Woodmoor.
Emergency Preparedness Chair
- Acts an advocate for safe school/preparedness issues and resolutions.
- Establishes an ongoing working relationship with the school emergency coordinators, nurses and principals, school district safety team, and safety agencies within the community.
- Stays informed about safety/preparedness legislation in the local, state, and federal government. Shares information with PTSA.
- Becomes familiar with PTA publications that may be free or available for purchase from the Washington State PTA office in relation to Emergency Preparedness.
Legislative Action
- Attends the annual Legislative Assembly for Washington State PTA and acts as a voting delegate. (in October)
- Provide members with information on current legislative issues including the PTA point of view for effective participation in local, state and national government.
- Helps PTA members understand how the government functions and how members can help promote the interests of children and youth.
- Informs all members of issues pending in the state legislature.
Social Services
- Acts a liaison with Woodmoor administration and Care Services team.
- Arrange ways to help our Woodmoor community, such as food drives, sock drives, gift card drives, etc. • Assist the Executive Committee to coordinate activities on health and wellness including nutrition, nursing services, mental health, parenting, immunization, and comprehensive health education. • Works to ensure that our PTSA is providing parents information from the National PTA Healthy Lifestyles initiative when available.
Communications Editor
- Writes and manages the weekly PTSA newsletter.
- Assists with written communication between PTSA and parents by way of special mailings, requests for item to be sent through ParentVue (with school administration)
- Maintains and updates the digital calendar of events.
- Manages the PTA social media accounts, i.e., Facebook.
- Designs flyers for various PTSA and school events as/if requested.
Website Administrator
- Maintains and updates the PTSA website as needed.
- Works on special projects related to the website, i.e. ticket sales, fundraising, etc.
- Reports analytics to Executive Committee if necessary/requested.
Volunteer Coordinator
- Works with the PTSA president, principal, and teachers to coordinate volunteer assignments at the school to support student successes.
- Collaborates with other PTSA board members, teachers, and administrators to assess and identify how parents/guardians and community members can get more involved at school as volunteers.
- Oversees volunteer recruitment, training and assignments.
- Manages a volunteer list and assures that all volunteers are adequately background checked through the Northshore School District.
- Promotes PTSA goals, membership and activities as a PTSA committee chair and oversees the Classroom Coordinator(s) and/or Room Representative (s).
Woodmoor PTSA Executive Board (Elected Officers)
President
Yelena Bally
Secretary
Anda Carter-Palmore
Treasurer
Amber Rosenquist
VP of Fundraising
Christopher Wang
VP of Membership
Anna Steele
VP of Enrichment Programs
Yiying Zuo
Woodmoor PTSA Board of Directors
SpEd Representative
Angela McNerney
Preschool
Nikki Schuette
Co-SpEd Representative
OPEN 2024-2025
Natural Leader Representative
OPEN 2024-2025
PACE Liaison
Bill Burkett
Emergency Preparedness Support
OPEN 2024-2025
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Legislative Action
Sandy Hayes
Co-Legislative Action
OPEN 2024-2025
Social Services
Anda Carter-Palmore
Volunteer Coordinator
Amber Rosenquist
Communications Editor
Anna Steele
Website Administrator
Anna Steele
Woodmoor Staff Representatives
Administrative Representative
Nancy Johnson
Staff & ASB Representative
Catlyn Caldart
Standing and Ad Hoc Committees
5th Grade Liaison
Amy Robinson
Art Docent
Katie Meadows
BINGO/Game Night
Box Top Coordinator
Cathleen Diehl
Dolphin Dash Lead
Anna Steele, Katie Meadows
Math Challenge
Kathryn Jetton
Missoula Children's Theatre
Anda Carter-Palmore
Missoula Children's Theatre Co-Lead
Multi-Cultural Night
Multi-Cultural Night PTSA Lead
NSF Ambassadors (grants)
NSF Ambassadors Co-Chair
Nominating Committee (3)
Angie McNerney, Hilary Griffis, & Katie Meadows
Parent Education
Popcorn Friday
Mary Anderson
Reflections Chair
Science Fair Lead
Yiying Zuo
Science Fair Co-Lead
Spirit Wear
Amy Robinson robinson.amyp@gmail.com Staff Appreciation Coordinator
Amber Rosenquist
Staff Appreciation Committee
Year End Celebration/Carnival
Year End Celebration/Carnival Committee
updated: 8/28/24
